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Notice of Board of Director’s Meeting
Members are reminded of their right to attend and observe board meetings. Minutes of past board meetings are posted on the website here. (logon required)
Date: Thursday, May 26, 2011
Time: 7:00pm Board (in camera)
7:30pm Board (open meeting)
Place: 2177 Braeside Ave (off Kilborn just east of Alta Vista)
– the home of Heather and Mark Evenchick
Invited: The volunteer team leaders: Sylvia Bogusis, Heather Evenchick, Sjef Frenken, Elaine Gibson, Katherine Gunn, John Lloyd, Rick McGrath, Kate Morgan, Carol Noel, Paul Slater, Tony Turner
Following some general administrative items, the main purpose of this meeting is to introduce our new Volunteer Coordinator to the Team Leaders; to have a good discussion about how our teams are doing; and, to discuss how we may best organize ourselves to hit the ground running for our next big season.
1. (In camera) Consideration of members with delinquent dues
(Remainder of meeting open to observers)
2. Reiteration of the rules for observers during board meetings
3. Treasurer’s report including specific outcomes from Gil’s Hootenanny
4. Gil’s Hootenanny Recording – What do we do with it?
5. Alternate or larger venue considerations
6. FolkFest negotiations
7. Finalize date/format/notification deadlines for volunteer’s party
8. Introduction and welcome of Elaine Gibson as Volunteer Coordinator
9. Team Leaders round-robin: what we do, who helps with what.
Introducing Elaine Gibson, SoR Volunteer Coordinator
Spirit member Elaine Gibson has accepted the board’s appointment as our Volunteer Coordinator. You may have seen Elaine assisting on the hospitality team for the past few events. Her LinkedIn profile describes her specialty skills as conflict management, event management, government relations, management training, marketing, computer skills, policy analysis, communications, research, workshops – planning and facilitation. I have worked with Elaine on a couple of Earth Day events and on other events and I know she is a strong addition to our talent pool. If you Google “Elaine Gibson, Ottawa” the first three pages are entirely about Elaine and her various activities. We are all truly grateful she has agreed to assume this vital role.
Tour of Centrepoint Studio Theatre
Board members Pat Moore, Chris White, myself, and hospitality volunteer Sylvia Bogusis attended the information session and tour of the brand new Centrepoint Studio Theatre last Monday May 9th. This is a very modern and versatile space that may suit certain of our largest events very well. During this past concert season, two of our events were clearly too large for our current concert hall. Where attendance and budget permit, a larger venue is something we need to consider. The Centrepoint Studio seats between 165 and 247 depending on the configuration chosen. The amenities are first class, and they have a welcoming attitude toward not-for-profit organizations with a strong community focus such as Spirit of Rasputin’s. No dates have been booked yet, but negotiations on rental and other costing factors have begun.
The Echo Hunters with Ball and Chain
I hope many of you can come to this Saturday’s concert (8pm Westboro Masons Hall). We are hoping for a good crowd but advance ticket sales have been modest. So consider this an appeal if you were considering coming but had not yet made up your mind. We are going to set the room up differently this time…some cafe tables from the basement and space for dancing as well. We are learning that this wonderful Hall works best when it is not too crowded. This is a good opportunity to try out a small cafe style area.
Congratulations to the following members/volunteers who were selected at random to receive complimentary tickets to The Echo Hunters show:
Chris White, Janette Hamilton-Silcoff, Sylvia Bogusis, Linda Hume-Sastre, John Lloyd, and Lynn Stevenson.
That’s it for now. Keep up the Spirit.
President, Spirit of Rasputin’s Arts Society